ANS: You may customize this seven digit field for your own
purpose or not use it at all (zero is the default). The following illustrates how this field may be used. Use the first three digits to represent
a source of money, credit, or invoice.
By doing this, you may enter the first three digits in the Account field
of the 'GoFind' function and request a current Balance of the account or
invoice at any time. This field is
best used to maintain a current balance to be compared with a financial
statement of the account. The most
common example for demonstration would be a checking account.
Let's use '100' for our checking account. First, make a starting balance entry
from your checkbook or statement.
1. Tap on the add ( + ) button on in the main menu where your MoneyDiary® records are listed.
2. Use the date
from your last check transaction and enter it using the 'Date Calendar' scroll
selection.
3. Enter
'1000000' (our checking account plus four zeros) into the Account field.
4. Enter your
starting balance in the Amount field (we will use $500 for our example).
5. Enter
'Starting Balance' (or something similar) in the Description field.
6. Enter the
name of your bank into the Payee/Payor field.
7. Tap on the ( Save ) button in the upper right corner.
8. You're done
Now, make a check entry. Our example will be for writing check number 1234567 to the
phone company in the amount of $50.00.
1. Tap on the add ( + ) button on the main menu where your MoneyDiary® records are listed, or use
the NewCopy function.
2. Use the
'Date Calendar' scroller to change the date, if different than today.
3. Enter
'1004567' (our three digit account plus last four digits of check) into the
Account field.
4. Enter
'-50.00' into the Amount field.
5. Enter 'Phone
bill dated 07-22-2011 into the Description field.
6. Enter the
name of your phone company into the Payee/Payor field.
7. Tap on the ( Save ) button in the upper right corner.
8. You're done.
Now, make a deposit into your checking account. Our example will be for depositing
$250.00. The important thing is to
capture the deposit to your 3 digit account and easily cross reference the
deposit to your future statement.
If you have multiple checks to deposit, just enter the total. The multiple checks should already have
been entered into your MoneyDiary® when they were received (as expense check,
invoice payment, paycheck, etc.).
1. Tap on the add ( + ) button on the main menu where your MoneyDiary® records are listed, or use
the NewCopy function.
2. Use the
'Date Calendar' scroller to change the date, if different than today.
3. Enter
'1000000' (our three digit account plus four zeros) into the Account field.
4. Enter
'250.00' into the Amount field.
5. Enter 'For
deposit' or skip the Description field.
6. Enter the
name of your bank or skip the Payee/Payor field.
7. Tap on the ( Save ) button in the upper right corner.
8. You're done.
Now, to obtain a current balance. Our example shows $500 - $50 + $250 = $700.00.
1. Tap on the
binoculars, or smiling MoneyDiary® icon , in the lower right of the main menu where your MoneyDiary® records are listed. This will take
you to the GoFind screen.
2. Tap on the ( Clear ) button in the bottom middle to clear out any prior selection criteria.
3. Enter '100'
(our three digit account) into the 'Account' field.
4. Leave all
other fields empty.
5. Tap on ( GoFind ) button in the upper right.
This will list all your checks beginning with our account of ‘100’
6. Tap on the ( $ ) symbol in the bottom middle of the main menu where your MoneyDiary® records are listed. Your balance of
$700.00 is displayed.
A similar process may be done to keep track of a credit
card. But you don't need to enter
a sequential check number, just the trailing zeros. The date and Payee/Payor will cross reference to your credit
card statement. A payment on your
credit card would be similar to the MoneyDiary® entry for a checking account
deposit. When you make a payment
from your checking account to your credit card, two MoneyDiary® entries are
made. The normal MoneyDiary® entry
for your check (our example account '100') and a payment/deposit entry for your
credit card account (for example, account '2000000').
The Account field is an extremely flexible,
efficient, secure, and private feature. It is optional. However, the more you use it, the more
you discover how easy it is to maintain all your financial accounts.
